Washington Projects

• American Association for the Advancement of Sciences (AAAS) (2 Students)
• American Red Cross (5 Students)
• Association for Computing Machinery (ACM) and Computing Research Association (CRA) (1 Student)
• Association of American Medical Colleges (AAMC) (3 Students)
• Center for Democracy and Technology (1 Student)
• EDUCAUSE (2 Students)
• National Library of Medicine (NLM) (National Institutes of Health) (2 Students)
• National Museum of American History (NMAH), Smithsonian (3 Students)
• National Museum of the American Indian (NMAI), Smithsonian (4-6 Students)
• Two Rivers Public Charter School (1-6 Students)

New York Projects

• Brooklyn Public Library (6 Students)
• Foundation Center (2 Students)
• LINC Project (1 Student)
• Museum of Television and Radio (2 Student)
• NetAid (4 Students)
• New-York Historical Society Library (3 Students)
• New York Public Library (9 Students)
• Poets House (2 Students)
• United Nations: Dag Hammarskjöld Library (9 Students)

Washington Project Descriptions

American Association for the Advancement of Sciences (AAAS)

(see www.aaas.org)
2 Students - Various Projects (when choosing, please indicate specific project(s))

• Finding Aid: Organizing and creating a finding aid for papers on the AAAS Climate Change Program. This is a program that existed from the mid-1970s to the late 1980s and consists of about 40 boxes of records. If there is time, I'd like to have the finding aid added to the AAAS Archives web site as in EAD. This may be a big project, so as far as students could get with this would be a huge help.
• Web Development: Assisting with the development of the AAAS Archives web site (archives.aaas.org) would be welcome. Students could help us assess usefulness, suggest improvements, and gather some research to add to the data we offer on the site.
• Archives Catalog: Improve the efficacy of the archives catalog of records. Two years ago, a wonderful team of ASB students transferred a Word version of the archives catalog into an Excel document by writing a macro. This has been a phenomenal improvement to keep track of records. Now, I am contemplating what the next evolution might be (Access or some other database form?) in order to create a more comprehensive report format, one less easy to make mistaken alterations on. Any ideas or assessments from the interns would be terrific on the next step and how I might proceed.

American Red Cross

(see www.redcross.org)
When choosing, please indicate specific project(s).

• 2 Students - Office for Volunteer Resources Management, 2025 E Street NW
  • Volunteer Activities Database: Design an information retrieval system, relational searchable database to track responses and activities related to the "Call for Nominations for Volunteer Leaders to serve on Service Area Councils and Committees". If possible this database/information retrieval system should be developed using Access, Excel and possibly Word. It will include over 1000 records from potential volunteers, about 400 records of volunteers selected for specific positions. It will need to track the multi step process involved with the call for nominations, selection, notification of successful and unsuccessful nominees, reports, contact information, demographics and more. It will include the development of data entry "screens". Sample reports are already available in Excel.
  • Volunteer Resource Management Database: Design an information retrieval system, relational searchable database to track queries, responses and activities related to processing Volunteer Resources Management "Frequently Asked Questions" from Directors and Chairs of Volunteers in American Red Cross field units. Elements include capture of questions, developing a chart of "categories", developing a list of corresponding subject matter experts, capture of sample "responses" and tracking the level of activity. Hundreds of FAQ queries are received yearly. Available standard desk top tools include Access, Excel, Word, Microsoft Outlook
  • Volunteers Network Database (3rd priority project): Design an information retrieval system, relational searchable database to track information about our Director and Chair of Volunteers Network. This would include over 1000 records, contact information, training records, areas of expertise, competency areas "that need development." System needs to be able to import and export data from Microsoft Outlook Contacts, Excel spreadsheets or Access.
• 1 Student - Historical Resources Division, 1730 E Street NW
  • Assist the American Red Cross Historian with:
    • Refinement of a large timeline database of Red Cross history to improve its design and maximize its research capabilities (both technical and philosophical input is required)
    • Development of an electronic environment for an organization-wide database to track and summarize content of oral history interviews (with cross-reference to Library of Congress)
    • Advice and assistance in developing tools for archiving intranet publications and other documents pertaining to the American Red Cross
    • Advice and assistance in making digital use copies (CD or otherwise) of MiniDV oral history recordings
• 2 Students - Hazel Braugh Record Center & Archives (see www.redcross.org/museum/hazel.html), 5818 Seminary Road, Falls Church, Virginia. (There are two Falls Church Metro stops.)
  • Process and catalog small private collections relating to the World War II era and conduct research using primary source materials for an upcoming WWII exhibit. The private collections contain letters, journals, photos, and scrapbooks. The WWII exhibit will feature artifacts and archival materials from the American Red Cross collection. The exhibit opening coincides with the dedication of the World War II Memorial scheduled for Memorial Day Weekend of 2004 in Washington, DC.
  • Requirements: Applicants must be enrolled in an advanced degree program in archival administration, library and information studies, or a related field and have completed some archives coursework at the advanced degree level. The individual must also have excellent oral and written communication skills and the ability to work in a team setting.
  • Preferred: Undergraduate and/or graduate coursework in U.S. history and culture.

Association for Computing Machinery (ACM) and
Computing Research Association (CRA)

(see www.acm.org and www.cra.org)
1 Student (split time between both organizations in same building)

• CRA projects would include participating in Congressional visits on February 25th, as well as assisting with research as part of CRA's annual review of computing research funding in the President's Budget Request.
• ACM is a leading society of 75,000 computing professionals from industry, academia and government. Student projects in support of the ACM Office of Public Policy are likely to include conducting research on key technology policy issues of interest to the computing community. Such topics include intellectual property protection, cyber security, privacy, Spam, Internet governance, and e-voting. Projects may involve accompanying ACM staff to meetings with aligned organizations, policymakers, and regulatory agencies. Form more information about the activities and scope of ACM's policy program, see www.acm.org/usacm

Association of American Medical Colleges (AAMC)

(see www.aamc.org)

• 1 Student - Web Design
  • An opportunity to provide Web design ideas for the AAMC Mary H. Littlemeyer Archives. Currently, there are two pages on the AAMC website providing information on the AAMC History (see www.aamc.org/about/history/start.htm) and the AAMC Mary H. Littlemeyer Archives (see www.aamc.org/about/history/archives.htm). Our goal is to create a site that is visually appealing, crisp, and professional. Not only will this site provide a "hook" for scholars and members interested in the information, but will provide a framework for the database of finding aids currently under development.
• 1 Student - Archives processing
  • Like every other archives, the AAMC Mary H. Littlemeyer Archives has a backlog of material to process. Any student interested in archival work would enjoy a hands-on experience processing records and learning about archival management in a medical society archives. Experiences will range from obtaining records to developing finding aid(s).
• 1 Student - Intranet Site Collection Development
  • The AAMC Reference Center maintains an Intranet site for staff of the Association. The "Internet Resources" section needs attention. Starting with strategy and goal-setting and finishing with a process for staff work, any student interested in electronic collection development would enjoy this project.

Center for Democracy and Technology

(see www.cdt.org)
1 Student

• We would like to have a student update CDT's Guide to Online Privacy, taking into account recent legislative and regulatory developments as well as any new privacy issues. The guide is a web-based privacy tool that we have not had time to update recently; it can be found at www.cdt.org/privacy/guide/introduction.

EDUCAUSE

(see www.educause.edu)
2 Students

• Students will assist EDUCAUSE policy staff in monitoring and reporting on wide-range of IT and networking policy issues of special interest to the higher education community: Representing EDUCAUSE at congressional and/or agency hearings (if the schedule permits), writing for EDUCAUSE's online policy periodical Washington Update, helping staff analyze new bills and regulations and drafting issue brief documents are some of the tasks that may be assigned. EDUCAUSE staff will work to craft activities around issues of special interest to the interns.

National Library of Medicine (NLM), National Institutes of Health

(see www.nlm.nih.gov)

• 1 Student - Tox Town Development (toxtown.nlm.nih.gov)
  • Tox Town is an NLM information resource developed for high school and up, as well as interested adults, to convey environmental health and toxic chemical information in a more compelling way than is possible with NLM's traditional toxicology databases (see toxnet.nlm.nih.gov). Tox Town now has two neighborhoods/scenes, a City and a Town, illustrating environmental health hazards and toxic chemicals unique to each, as well as hazards that are found in both places.
  • The scope of Tox Town is being expanded to illustrate additional types of locations or geographic regions in the United States and highlight environmental health issues unique to each. Possible scenes include a farm scene featuring rural health hazards, a Desert Southwest scene, a California beach community, a polar Alaska community, a Plains region, and the Texas-Mexico border region.
  • For this project, the student would identify the environmental health hazards for a new selected region as well as information resources that can be used in developing the graphical scene for Tox Town. The student would choose web links, and identify other forms of information, such as written descriptions, animations, etc. to further illustrate hazards. As part of the process, the student might also identify the types of locations (like the school or home) that would be appropriate to depict for the particular scene (such as a shipyard or pipelines).
• 1 Student - Profiles in Science
  • This project involves working with NLM archivists to process collections for the Profiles in Science website. The student would get experience working with unprocessed collections and scanning manuscripts, photos, and other documents from the personal papers of eminent scientists. The student would also have the opportunity to work with NLM archivists regarding issues related to preservation and access.
  • For more information on the Profiles in Science project, including a list of featured scientists, see the URL above and the FactSheet at: www.nlm.nih.gov/pubs/factsheets/profiles.html
  • Profiles in Science is a research product of the digital library research program of NLM's Lister Hill National Center for Biomedical Communications and is being conducted in collaboration with the digital manuscripts program of the History of Medicine Division at NLM.

National Museum of American History (NMAH), Smithsonian

(see americanhistory.si.edu)

• 1 Student - NW Ayer Advertising Agency Records, 1849-1996
  • Collection consists of the business records and advertising proofs of the oldest advertising agency in America. The student will be asked to arrange and house some of the advertisements created by Ayer for its clients. The bulk of the project will involve arranging and describing the business and personnel records of the company. Student will need to be very detail minded.
• 1 Student - Scurlock Studio Records, 1905-1994
  • Puzzles and mysteries of the Scurlock archive: In the Scurlock Studio Records, a large collection of historic photographs of the African American community in Washington, the student will assist in solving a variety of problems, such as checking Scurlock negatives against catalog records, helping to identify and date uncaptioned photographs, inspecting studio business records for connections to photographs, etc. This will involve working with several portions of the collection in tying up "loose ends." The project attempts to review and solve a series of small but knotty problems which have been identified in earlier processing work. The student would complete as many separate tasks as time allows.
• 1 Student - Southern Agriculture Oral History Project, 1987-1992
  • Intern would identify photographs from the Southern Agricultural Oral History Project (1987-1992) using the master list developed by the compiler of the histories. The Southern Agricultural Oral History project was one of the largest oral history projects involving the South. Lu Ann Jones, the interviewer, traveled to eight southern states over the course of five years interviewing a variety of people about their lives involved in agriculture. The interviews and the photographs became the subject of a highly acclaimed book.

National Museum of the American Indian (NMAI), Smithsonian

• 1 Student - Public Information Files
  • We are putting together Public Information Files for the new Resource Center, which will be located in the new Museum building on the Mall. We would like to have someone enter the titles and subjects of the files into a database so we can search them easily. Other related tasks as need arises. (NMAI Cultural Resources Center)
• 1 Student - Community Services
  • There are roughly 177 tribal museums in the U.S. and 41 in Canada. The contact information for these museums is continuously updated. The student would need to search the internet and/or telephone each tribal museum to find out the name and contact information for the Director for each museum and enter it into a database that is on a public drive. (NMAI Cultural Resources Center) Supervisor would be Jill Norwood.
• 1-2 Student(s) - Digital Asset Management System
  • The museum has a large and rapidly growing media collection - films, videos, audio recordings, and still images (slides, prints, and negatives). Media material is recorded (and stored) in a wide variety of physical formats, in both historic analog formats, as well as new digital formats. The number of digital media objects is growing rapidly in response to the introduction of new technology and its wide spread adoption by staff members. Effectively managing this growing media collection to support the diverse functions and missions of the museums is a challenge.
  • The museum's Information Technology department has opportunities for one or two students to assist with the planning and development of the Digital Asset Management System. Specifically the students would: document the different media file types, document different storage media, inventory media collections, and define data standards and vocabulary lists.
• 1-2 Student(s) - Photo Archives (various projects)
  • Dupe Slide Disposal: sifting through about 50,000 remaining slides, looking at each one on a lightboard to make sure none of the originals or other images are included and discarding all the old dupe sides.
  • Oversize Re-housing: re-housing the 12x15 inch oversize print collection into shallow, water-resistant boxes - reorganizing some of the collection into numerical order.
  • Curtis Photogravure Moisture Protection: slipping all of the boxes in this collection into polypropylene Ziploc bags.
  • Original Contact Prints: identifying, labeling and sleeving the original contact prints - contact prints made from the nitrate negs before they were destroyed. The contact prints are a mix of original and research-use copies.
  • Research Binders: collecting all the images pertaining to a tribe, subject or collection and making photocopies or having Photo Services scan and/or print out laser prints for research binders in the Photo Archives Office.
  • Negative Collection: go through Negative Collection drawers, re-pack the envelopes in a loose and consistent manner, and then correctly label the drawers.
  • Back-up of Archive Copies: back-up all image CDs.
  • DiGiovanni Images: go through all the DiGiovanni images and match them to the book "The Call of the Curassow and the land of the Guahibo Indians" by Felix V. DiGiovanni for caption information.
  • Nanticoke Informants: add the caption information from the Nanticoke informants to the cards/database.

Two Rivers Public Charter School

(see www.tworiverspcs.org)
Note: Two Rivers Public Charter School is a newly chartered pre-K-8th grade school (opening in Fall 2004). The school's policies, structure and leadership are still being defined, providing a great opportunity for interested ASB students to be a part of building the foundations for the school for years to come.

1-6 Students - Various Projects (when choosing, please indicate specific project(s)). Desired skill sets would include Filemaker Pro, MS Office Suite, including Access. Ideally, they will have an understanding of Macintosh and PC platforms.

• Media Center Development: Review and flesh out the library system requirement section of the requirement document. Start to identify tools (hardware and software) that we can use to build that system. Develop methodologies for a media center (or instead multiple media centers within individual classrooms) that will work without a Media Center Specialist, but rather a teacher acting as the media specialist for short time. In addition the interns could help identify material that would work well within this curriculum and identify multimedia resources and tools that could be incorporated. (i.e. DVD, video).
• Database Design: Start/help/finish designing the donor database. The database would need to have a method to collect all necessary data needed on the donor, automatically generate thank you letter, and perhaps email the donor automatically. Or help generate use cases for the Student Information System Database and or the personnel database. This project is probably one of the most useful for the school and will have longer-ranging impacts than just the donor database -- rather on how a whole school set of databases will be working together.
• IT Infrastructure Research: Research best type of Internet connectivity for predicted load, (i.e. DSL, T1, Cable). Who are the best providers, what is the best hardware?
• Acceptable Use Policy Development: Generate templates for Acceptable Use Policy statement for teachers, staff and students. In addition generate policies for tracking and retention of email, student records etc.

New York Project Descriptions

Brooklyn Public Library

(see www.brooklynpubliclibrary.org)

• 1 Student - Brooklyn Collection Archives
  • Work on conservation and preservation projects. The Brooklyn Collection is a special assemblage of manuscripts and artifacts related to the history of Brooklyn.
• 1 Student - Multilingual Center
  • Provide general public service and collection assistance in the Multilingual Center. The Multilingual Center has books, magazines, and newspapers in the major languages spoken in Brooklyn - Chinese, Russian, Spanish, Hebrew, and Haitian Creole.
  • **The BPL strongly prefers a student who is conversationally fluent one of these languages for this spot.** (Prefer a student with at least a bit of reference experience. A reference course or some exposure to public service is fine.)
• 1 Student - Business Library
  • Provide general public service and collection assistance at the Business Library, one of the country's premier public libraries devoted to business, finance and entrepreneurship. (Prefer a student with at least a bit of reference experience. A reference course or some exposure to public service is fine.)
• 1 Student - Youth/Young Adult Department
  • Provide general public service and collection assistance in the youth/young adult department. (Prefer a student with at least a bit of reference experience. A reference course or some exposure to public service is fine.)
• 1 Student - History and Biography Department
  • Provide general public service and collection assistance in the history and biography department. (Prefer a student with at least a bit of reference experience. A reference course or some exposure to public service is fine.)
• 1 Student - Cataloging Department
  • Assist in OCLC copy cataloging projects. (Requirement: Student must be familiar with cataloging through an advanced course or past experience.)

Foundation Center

(see fdncenter.org)

• 1 Student - Educational Services
  • Canvas the Web and create a database of potential competition/collaboration in fundraising and related training. Various other projects TBD.
• 1 Student - Public Services
  • Various projects, including compiling and updating bibliographies and resource lists on the Web, and archiving historical materials.
• Note: More projects at the Foundation Center are possible and will be posted on Monday February 2 at the latest.

LINC Project

(see www.lincproject.org)
1 Student

• The Low-Income Networking and Communications (LINC) Project is a nationally recognized initiative of the Welfare Law Center. Its goal is to enable low-income grassroots groups to use technology to advance campaigns on economic security issues and to build their members' leadership and computer technology skills.
• Project details TBD. (for more info, see what an ASB student did here last year).

Museum of Television and Radio

(see www.mtr.org)
1 Student - Library Services Department

• At the request of the department staff, interns watch television videotapes, listen to radio tapes, and use microfilm and reference sources to research facts about cataloged and uncataloged programs. They fill in missing information about series titles, episode titles, broadcast history, producer, director, cast and other production credits, and the nuances of program content.
• Interns must have strong writing and analytical skills. Macintosh and PC skills preferred.

1 Student - Research Services Department (Library Services Department)

• The Research Services Department is responsible for creating and maintaining a wide-ranging archive of information on all aspects of television, radio, advertising, and communications. An intern will assist in the organization of the extensive amount of information received daily and may be assigned to special projects as well.
• The internship entails helping to create a reference archive by selecting, clipping and copying daily newspapers and periodicals, as well as working as a researcher, answering complex queries that come in to the Research Services Department from Museum patrons, documentary filmmakers, directors and producers, television networks, fact-checkers, and the general public.
• Intern should have a broad interest in television and communications, and an interest in research methods. The intern should be very organized, and be able to work on several projects at once. A knowledge of Microfiche and clerical work is required.

NetAid

(see www.netaid.org)

• 2 Students - Data Migration/Analysis Project
  • Two interns would work together on a data intensive project to get a better sense of the NetAid constituency. The project would include the following sub-components:
    • Migrate data from a MySQL database to a Postgres database. Skills required: SQL and familiarity with UNIX/LINUX systems.
    • Run queries on database systems to get aggregate numbers and produce reports. Skills required: SQL, familiarity with UNIX/LINUX systems, and Excel.
    • Run a statistical analysis on the member data. Skills required: Excel and knowledge of statistics.
• 1 Student - Volunteer Program Analysis
  • One intern would analyze the NetAid volunteering program called 'The Guru,' with a focus on targeting university students. NetAid wants to coordinate with colleges and universities that have students who may want to work with NetAid for Spring Break volunteering, summer programs, Study Abroad programs and/or internships. The intern would evaluate the landscape (e.g., how many programs, what services do they provide, etc.), propose a plan (call them, send a letter, make a pamphlet or website, etc.), and implement as much of the plan as they have time for, write a report, and present their findings to a larger group.
• 1 Student - Youth Education Department
  • Qualifications: Graduate student with experience in international development, education, youth outreach, and/or web-based program design.
  • Assist with research and strategic recommendations for its newly created Global Citizenship Corps (GCC). The GCC will be a national corps of highly motivated high school student leaders who will serve as proponents of learning and action around the United Nation's Millennium Development Goals - targets set by 189 countries with the aim of putting an end to global poverty - on their campuses and in their communities. These self-selected individuals will work with others at their school to create perspective-changing learning opportunities for their peers, and to catalyze local action in support of international development efforts.
  • Part I: Online Community Research
    • Identify online youth communities, particularly those targeted at high school students. Examples include Youth Ventures (www.youthventure.org), and the Oxfam Change Initiative.
    • Based on this research, draft a concept note outlining the possible components for NetAid's GCC online community.
  • Part II: Online Training Research
    • Conduct research into innovative approaches to interactive online learning and training on global issues. Some current websites include Real Lives and Channel 13's Human Rights Program.
    • Based on this research, draft a concept note make recommendations on the design of the online learning and training components of the GCC.

New-York Historical Society Library

(see www.nyhistory.org)

• 1 Student - Assist Interim Library Director
  • Assist with a variety of projects, including the evaluation and sorting of uncataloged collections, especially ephemera, and checking donations against library catalog.
• 1 Student - Assist Curator of Manuscripts
  • Assist in the processing of manuscript collections, including the creation of finding aids.
• 1 Student - Assist Chief Conservator
  • Creating protective enclosures and other related work in the conservation lab.

New York Public Library

(see www.nypl.org)

• NYPL - Main Office
  • 1 Student - Branch Libraries Web Department
    • Project details TBD, will be posted by Monday, February 2, 2004.
      
      
• NYPL - Humanities & Social Sciences Library (see www.nypl.org/research/chss)
  • 1 Student - Wallach Division of Art, Prints and Photographs
    • Description of project: An intern in the Print Collection of Wallach Division will create acquisition records for a collection of artists' books, which will go online in CATNYP. This project will hone cataloguing skills, while calling upon a background in the visual arts, and a familiarity with contemporary artists and art movements. The artist book is a relatively new art form. Toward the end of the 20th century many artists began to utilize the book format to explore concepts and issues, important to their work in other media. This art form has defied easy categorization, and has offered special cataloguing challenges, particularly to afford subject access and to describe format. In this project the intern will gain familiarity with sources of existing catalogue copy (especially records created by the Museum of Modern Art and by the Getty), as well as with Library of Congress subject headings.
    • Learning opportunities: This project should familiarize the student not only with basic copy cataloguing and with subject and description enhancements, but also with the history and current state of the contemporary artist's book. The students will be encouraged to review the Library's collections of livres d'artiste, artists' books and prints.
  • 1 Student - Art and Architecture Division
    • Description of project: The Artist Files of the Art and Architecture Division are one of its most unique and valuable resources. The Files consist of ephemera relating to more than 90,000 artists in all fields and media. The original files were microfilmed onto fiche in the early 1980s. A very small percentage of those original/paper files remain. During the last year a project to incorporate these original files with those that have been collected since the 80s has been organized and volunteers, supervised by NYPL staff, are actively re-housing the files. Within those files there is a significant number of items which are ambiguous, i.e., original works of art, photographs, pamphlets, etc. These materials have been collected as they have been identified and are being held for evaluation. There are also storage boxes of original materials that have not been examined for similar items.
    • Learning opportunities: This project would involve the examination of this collection:
      1. Each of the previously identified items would be reviewed and a location chosen. Some will remain in the Artist File, others will be handled as original works of art, some may be relocated to other Research Library centers or divisions.
      2. The files that have not been previewed for original or unique items would be physically searched for like materials.
    • The project is ideal for a student with an interest in art librarianship. The experience would provide a context for understanding the many issues surrounding the management of ephemeral and archival collections.
  • 1 Student - Reference
    • Description of project: The General Research Division is the largest public service division in the Research Libraries of The New York Public Library. The internship will primarily address hands-on experience at busy information/reference desks where a wide variety of patrons are assisted. The student will be paired with an experienced reference librarian, at first to observe and then to work semi-independently. The student will have an opportunity to consider how customer service skills are applied in reference work and will gain experience in catalog interpretation and searching bibliographic utilities to answer reference questions. By searching and verifying a variety of material formats: paper, electronic and audio/visual, the student will be introduced to complex collections access issues. In working with both librarians and support staff, he/she will learn to distinguish between reference questions and informational requests.
    • Learning opportunities: The student will have the opportunity to discuss strategies surrounding the provision of a wide variety of reference services. In addition, there will be opportunity to learn about best practices for reference letters, electronic reference, and telephone reference. As part of the internship orientation, the student will be given an overview of collection development activities and goals within the General Research Division which shape and influence the reference assistance provided.
  • 1 Student - Berg Collection
    • The Henry W. and Albert A. Berg Collection of English and American Literature is one of America's most celebrated collections of first editions, rare books, autograph letters, and manuscripts. It was assembled and presented to The New York Public Library by Dr. Albert A. Berg (1872-1950), famous New York surgeon and trustee of the Library, in memory of his brother, Dr. Henry W. Berg. Both men found relaxation from their medical careers in collecting the works and memorabilia of English and American men of letters. Among the 20,000 printed items and 50,000 manuscripts in the Berg Collection, covering the entire range of English and American literature, there can be found rarities considered museum pieces by the book world. Irving, Hawthorne, Emerson, Thoreau, Whitman are represented in first editions as well as in manuscripts.
    • An intern will assist in the processing of the Kenneth Koch archive. Koch was one of the New York School poets, who died a few years ago. The internship will be supervised by a literature scholar who is working in the Berg Collection. The experience should enhance the student's familiarity with special collections and manuscripts processing and will provide hands on experience under the guidance of an expert in the field.
      
      
• NYPL - Science Industry and Business Library (see www.nypl.org/research/sibl)
  • 4 Students - Science Industry and Business Library (see www.nypl.org/research/sibl)
  • The Science, Industry and Business Library (SIBL), the newest of the NYPL Research Libraries (RL), is the largest publicly accessible information center in the United States devoted to science and business. Opened in 1996, SIBL was created through the integration of the collections and staffs of the RL’s former Economics/Public Affairs and Science/Technology Divisions with the circulating collections/staff from the Mid-Manhattan. Central lending library administered by the Branch Libraries. With the assistance of a major three-year grant from the Mellon Foundation, the newly merged staffs were developed as 21st century information professionals who exploit IT to deliver signature service and training to the general public and targeted constituencies. SIBL’s librarians function as generalists at public services desks and get to hone their specialist knowledge on subject- based teams that develop instructional modules, research guides, web pages, and other products and services. In addition to public service, SIBL’s Information Services participate as needed in collection management and technical processing projects.
    
    
    • Reference and Instruction Project (20 hrs)
      During this one week internship, each of the up to four students will have the opportunity for participant observation at SIBL. In addition to shadowing librarians and technical assistants at four of SIBL’s busy public services points (the Cullman Information Desk, the McGraw Reference Desk, the Electronic Information Center, and telephone reference, interns will assist in the Electronic Training Center.( As it happens, during the internship week of February 21-25 the ETC will offer daily classes for the walk-in pubic as well as customized instruction for the students from a metro area college. All interns will get the chance to assist in at least two classes). Each intern will be assigned for four hours a day to a rotation of this reference and instruction work. Another option will be observation of the after –work public education programs that SIBL offers from 5:30-7:00.
      
    • For the remaining three hours each day, interns will choose one of the four options below to gain exposure to some of the backroom operations work that in collections management, technical processing, and program measurement/statistical analysis. Brief descriptions of these options follow below:
      
      
    • Gift Collections Project (15 hours)
      SIBL receives many gifts collections and unsolicited contributions which must be checked in various catalogs ( RL’s CATNYP, BL’s LEO, WORLDCAT) as well as in bibliographic utilities such as RLIN and OCLC as a pre-requisite for firm accession decisions. In reviewing potential acquisitions, and discussing results with the assistant director for collections and SIBL’s two subject catalogers, an intern will hone bibliographic searching and MARC-record skills and weigh factors that impact decision-making in building research level collections in science and business.
      
      
    • Technical Processing Project (15 hours)
      Delve into the mysteries, intricacies, and idiosyncrasies of serials and materials processing by helping to process and reduce existing backlogs. The intern will work with the unit’s supervising librarian to:
      • Search CATNYP identify and resolve inconsistency of series entries
      • Assist in the follow-up database maintenance resulting from a local Smart Barcode project
      • Review materials for potential cataloging, binding or other preservation decisions
        
        
    • Open Shelf Reference Collection Maintenance (15 hours)
      Become familiar with SIBL’s working collection of the most important and heavily used reference materials in the 60, 000 item collection. The intern will work with the unit’s supervisory librarian for collections to:
      • Review the Company and Industry directories and update the record of same
      • Review the 1,000 item Ready Reference Collection behind the McGraw Desk and recommend necessary modifications (updating, weeding, de-selection)
      • Participate one hour per day in SIBL’s first-ever open shelf collection barcoding initiative
      • Prepare one “open shelf email alert” to staff
      • Contribute annotations to SIBLnet, an in-house database and desktop resource of sources, including websites, useful for reference at SIBL.
        
        
    • Public Training Program Technical Assistance (15 hours)
      To date, SIBL has trained more than 56,000 people in its program of walk-in and customized training. All participants fill out a session evaluation form used for subsequent class revisions. The intern will work with SIBL’s training coordinator to:
    • Input data and analyze of class evaluation forms
    • Input data into attendance reports for trend analysis as class scheduling aid
    • Revise instructional modules ( PP presentations and research guide handouts)

Poets House

(see www.poetshouse.org)
2 Students

• Poets House is a public literary center and 40,000-volume poetry archive in the heart of Greenwich Village. The library includes books, journals, chapbooks, audio tapes, videos and electronic media. It is the most comprehensive open-access collection of poetry books in the United States.
• The ASB Project: assistance cataloging Poets House's several thousand volume chapbook collection.

United Nations: Dag Hammarskjöld Library

(see www.un.org/Depts/dhl)

• 4 Students - Government Gazettes Collection
  • Related to work done by ASB 2003 students on the Government Gazettes Collection (see www.si.umich.edu/pep/asb/2003/un.html), students will now be preparing an Intranet site wherein we provide, in a consolidated listing, specifics on the DHL's physical holdings of gazettes (i.e. for what years we have coverage in paper, for what years we have coverage in microform, for which gazettes we have indexes, etc.). Students will also put the URLs for whatever gazettes are available online and will work with the website developed by ASB 2003 students (www.lib.umich.edu/govdocs/gazettes) in that regard. So, in addition to researching the collection physically, the students will also be working on updating an Intranet site (using an HTML editor).
• 2 Students - Digitization - Electronic Resources Development Section
  • Students will work on digitization projects in the Electronic Resources Division. The students will provide metadata for paper UN documents in order for them to be converted to digital format and posted and made accessible from the UN's "Official Document System."
• 1 Student - Online Services - Electronic Resources Development Section
  • Continue testing the 856 data that we have for non-UN materials with a view to making this more available to our users. This may take the form of link testing and amending the 856 tag of the cataloguing data if needed. We would also like to have the student test the new version of the catalogue. As relatively new searchers for UN data we hope that their experience will help us to improve the new interface and provide needed on-screen help where this seems appropriate.
• 2 Students - League of Nations Collection
  • Rearrange one section of the LoN collection (2 different sets of basically the same publications that I think should be interfiled).
  • Label the interfiled volumes from the WW collection that have UDC call numbers with either document symbols or LoN sales numbers, depending on where they were interfiled, to ensure correct filing in the future.
  • Begin drafting a guide (or an outline for a guide) to our LoN collection and its organization, if time permits.

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