Recruiting policies and ethical guidelines

Employers recruiting at the School of Information must adhere to the Equal Employment Opportunity guidelines, the National Association of Colleges and Employers Principles of Professional Conduct for Employment Professionals.  This includes all employers utilizing our online posting system,iTrack, for posting positions, on-campus interviews, and other related recruitment activities will be asked to read and agree to our recruiting policy and ethical guidelines below.

University of Michigan Non-Discrimination Policy

Employment Offers

In accordance with NACE Principles of Professional Conduct, employment professionals will refrain from any practice that improperly influences and affects job acceptances. Such practices may include undue time pressure for acceptance of employment offers and encouragement of revocation of another employment offer. Employment professionals will strive to communicate decisions to candidates within the agreed-upon time frame.

Rescinding or Deferring Employment

Employers needing to rescind or defer employment should carefully review the guidelines and follow the NACE recommendations  issued in their Position Statement on Rescinded and Deferred Employment Offers 

Offer Deadlines

The CDO recommends that employers making an employment offer to a UMSI student to refer to the Reasonable Offer Deadline Guidelines as established by the National Association of Colleges and Employers NACE.   Efforts should be made on the part of the employer to give students adequate time to fully consider an offer of an internship or full-time employment. Likewise, students are coached on the importance of fully evaluating an offer, and avoiding declining an offer after accept whenever possible.

 To be consistent with other UM campus career offices, and to curtail student declines after accept, it is highly recommended that employers offering full-time positions to current/previous summer interns give students until November 30 to accept/decline the offer. It is permissible to offer incentives to students who accept a full-time position in advance of these dates. 

Employer Access to Services

Approved employers may use iTrack to post full-time, part-time jobs and internships.  Employer-created job postings are approved by the Career Development Office before they are viewable by students. We reserve the right to refuse to post a position if it is not in alignment with the career interests of our students or curriculum of our school. To participate in the campus interview program or to post job vacancies, employers must complete specific request forms and comply with our guidelines.

The Third-Party Recruiters (Employment Agencies, Temporary Agencies, Search Firms)

 Third parties may list openings online. Job postings must be a specific position with a single company. The Third Party firm must include their third party status in the job posting and include the name of the employing organization. As stipulated in the NACE Principles of Professional Conduct, third-party recruiters will not disclose to any employer, including the client-employer, any student information without obtaining prior written consent from the student. Under no circumstances can student information be disclosed for other than the original recruiting purposes nor can it be sold or provided to other entities. Online job posting and resume referral services must prominently display their privacy policies on their web sites, specifying who will have access to student information.

Code of Conduct and Privacy

The University of Michigan School of Information Career Development Office CDO provides an online recruitment system, iTrack, for our students and alumni. Certain uses are inconsistent with this purpose including, but not limited to:

  • Activities that are illegal or fraudulent
  • Use that inaccurately implies endorsement, approval, or sponsorship by the UMSI Career Development Office
  • Mass mailings or spamming
  • Activities that violate other users privacy, such as granting access to the system or distributing information obtained from these services
  • Hate speech or harassment or pornography

The UMSI CDO will deny further access to iTrack  to those who engage in these or similar practices.  Those who misuse information and communication services could also face disciplinary or legal action. 

Companies who fail to comply with the guidelines and policies may be excluded from future recruiting privileges at the University of Michigan School of Information.