2017 GIEP Projects

Haven Night Shelter — Community Profile-Based Assistance to Special Needs Clients

Our team will be working with Haven, a 38-year-old organization whose mission is to assist the homeless with getting back to a home, family and community. In support of Haven’s Vision 2020, an initiative designed to strengthen relationships with the communities surrounding its shelters and to strengthen governance structures so that operational goals are met, we will be developing an information system to enable Haven to work better with social workers to ensure provision of services to special needs homeless adults. This structured system will help Haven facilitate service delivery to special needs clients, such as those requiring assistance based on age, physical and mental health, and other specific needs. This system will also help Haven develop individual community profiles for Haven’s 15 geographically distributed shelters that capture and integrate details between Haven’s Client Registration System and Community Profiles. 

Project members: Erin Bagazinski, Wesley Williams, Mathilde Finnegan

Haven Night Shelter — A Geographically Aware System for the Distribution and Flow Monitoring of In Kind Donations 

Currently, Haven Night Shelter's donations are tracked via a paper-based system, and time-sensitive stockpiles face challenges for efficient and effective reallocation across the Western Cape to ensure their best use. To deal with the problem, this project will assess, create, and implement a geographically aware information system that will track the intake and redistribution of excess donations to other organizations in the care community.

The newly designed system would be an internal communications tool that could combine GIS and database technologies to expand Haven’s capabilities for redirecting and giving away excess donations. It would ensure better real time tracking — both geographically and by volume — of in-kind donations and stimulate faster response times with better targeting of diverse goods to needed areas, while also demonstrating necessary due diligence regarding the ethical and strategic use of donations. This logistics pipeline mapping of resources will track goods entering Haven’s control through its fair, logical, and efficient redistribution to partner and peer organizations across the Western Cape.

This project strengthens relationships with the communities surrounding Haven Night Shelter and governance structures so that operational goals are met, which supports Haven’s Vision 2020 at the same time.

Project members: Tianshi Wang, Sherra Bennett, Kerrel Spivey

League of the Friends of the Blind — Mobilizing Institutional Knowledge and History for Public Programming and Service Delivery

The 2017 project will build upon prior GIEP work with the League of Friends of the Blind (LOFOB) to develop novel advocacy content and communication strategies using sustainable technical solutions. LOFOB would like to share information on its services for the blind or the visually impaired community and their historical narrative as part of South Africa’s blind community advocacy efforts. The team will incorporate existing and newly created digital and analog resources into expanding public programming to potential clients and donors. The project goal is to maximize outreach potential and ensure LOFOB’s message remains accessible, accurate and consistent. LOFOB seeks to revitalize publicizing efforts in lieu of its 85th anniversary.

Project members: Misbah Ahmed, William Kim, Charlie Brink, Sidharath Chhatani

UWC–Robben Island Museum Mayibuye Archive — Digitization Survey and Institutional Capacity Development

Mayibuye has digitized a wide range of materials over the past 10 years in multiple media formats; most of this has been done on an ad hoc and project-specific basis. Currently there is no formal inventory for the digital assets housed in each of the four sub-archives and no formalized digitization lab or in-house digitization capacity. This project will survey and centralize existing digitized objects and develop an in-house digitization capacity including technological, human resource, and policy aspects.  Mayibuye is committed to increasing and enhancing its digitization capacity for content management as well as public access initiatives. This work will enable Mayibuye to understand the depth of commitment and concrete requirements needed to capture, host, and deliver digitized content across all formats. It will also provide and link to key authoritative approaches—based on internationally-recognized standards and best practices—to ensure a robust and sustainable effort. 

Project members:  Emily Koelzer, Richard Byler, Molly Szymanski

Yabonga — Telling the Stories of the Fight Against HIV/AIDS: Creating an Institutional Archives and Oral History Program

Yabonga is a local HIV/AIDS organization with a rich history from its 20 years of service to the community. It has a collection of documents and a community of individuals with knowledge of the organization’s history that can help generate stories of impact. However, these documents lack an organized structure that would make them more useful to the organization as a whole, and those individuals’ stories have not been collected. Working with Yabonga, we will be developing a plan to identify, collect, create, and manage content for Yabonga that will serve to tell its story from foundation to the present. It will include both printed material and born digital written content, photographs, and videos. Upon completion, Yabonga will have an institutional archive and oral history collection and the tools to sustain them.

Project members:  Jessamine Bartley-Matthews, Sarah Swanz, Ally Rooker, Kaitlyn Sisk