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Recruiting policies and ethical guidelines

The UMSI Career Development Office (CDO) adheres to the NACE Principles for Professional Practice for Career Services and Employment Professionals, the Equal Employment Opportunity guidelines and the U-M Non-Discrimination Policy. The CDO requires employer partners to adhere to the same policies and guidelines. 

Employers recruiting at the School of Information must adhere to the Equal Employment Opportunity guidelines and the National Association of Colleges and Employers Principles of Professional Conduct for Employment Professionals as well as the the University of Michigan Non-Discrimination Policy.

All employers posting positions on our online system (iTrack), conducting on-campus interviews and engaging in other related recruitment activities will be asked to read and agree to our recruiting policy and ethical guidelines below. To participate in our on-campus program or to post job vacancies, employers must complete specific request forms and comply with these guidelines. Employers who fail to comply with the guidelines and policies may be excluded from future recruiting privileges at the University of Michigan School of Information.

Code of Conduct and Privacy

The CDO provides an online recruitment system, iTrack, for employers to post jobs and internships to UMSI students and alumni. Certain uses are inconsistent with this purpose, including, but not limited to:

  • Activities that are illegal or fraudulent
  • Use that inaccurately implies endorsement, approval or sponsorship by the UMSI Career Development Office
  • Mass mailings or spamming
  • Activities that violate other users privacy, such as granting access to the system or distributing information obtained from these services
  • Hate speech, harassment or pornography

Posting jobs on iTrack

All approved employers will have full access to post jobs and/or internships to iTrack.  All job postings are reviewed and vetted by the CDO for legitimacy as well as alignment with the career interests of UMSI students. Job postings must be actual, current openings for internships and/or paid full-time or part-time jobs. Exceptions are made for clearly identified, legitimate nonprofit organizations such as the Peace Corps, Americorps, Teach for America, Design for America, etc. The CDO reserves the right to refuse to post a position if it is not in alignment with the career interests of our students or the curriculum of our school and/or if the legitimacy of the position or company is in question

Third-Party recruiters (employment agencies, temporary agencies, search firms)

Third parties may post relevant jobs to iTrack. Job postings must be a specific position with a single company. The third party firm must include their third-party status in the job posting and include the name of the employing organization. As stipulated in the NACE Principles of Professional Conduct, third-party recruiters will not disclose to any employer, including the client employer, any student information without obtaining prior written consent from the student. Under no circumstances can student information be disclosed for other than the original recruiting purposes nor can it be sold or provided to other entities. Online job posting and resume referral services must prominently display their privacy policies on their web sites, specifying who will have access to student information.

Employers requesting an on-campus schedule or activity must complete the CDO’s OCR request form, giving at least three weeks' notice for a preferred visit date as well as alternate dates. 

CDO cannot refer, evaluate or select “top” students or minority candidates for employers to interview. The CDO can consult with employers to provide strategies for attracting specific student populations or types of candidates only. 

Cancellations: Employers that cancel interview schedules once the student sign-up has opened are responsible for directly contacting students who had signed up for interviews.  

Scheduling: The CDO will make every effort to provide as well as customice full interview schedules to accommodate employers’ needs and requirements. If the employer misses the deadlines to provide the necessary information (e.g., job posting, candidate selection, etc.), the CDO cannot guarantee a full schedule. The CDO will provide ongoing schedule updates to provide the employer enough time to cancel a visit in the case of low student sign-up for an event or interview schedule.

Employer partners will maintain the confidentiality of student data as outlined in the Family Educational Rights and Privacy Act (FERPA). Employers that violate FERPA regulations will lose access to CDO services.

In accordance with NACE Principles of Professional Conduct, employment professionals will refrain from any practice that improperly influences and affects job acceptances. Such practices may include undue time pressure for acceptance of employment offers and encouragement of revocation of another employment offer. Employment professionals will strive to communicate decisions to candidates within the agreed-upon time frame.

Employers seeking to hire a UMSI student intern obtaining academic credit and/or fulfilling an academic requirement for the student must complete the UMSI Internship Program Agreement prior to the start of the internship. 

The CDO recommends that employers making an employment offer to a UMSI student refer to the Reasonable Offer Deadline Guidelines as established by the National Association of Colleges and Employers NACE.  Efforts should be made on the part of the employer to give students adequate time to fully consider an offer of an internship or full-time employment. Likewise, students are coached on the importance of fully evaluating an offer and avoiding declining an offer after acceptance whenever possible.

To be consistent with other U-M campus career offices and to curtail student declines after acceptance, it is highly recommended that employers offering full-time positions to current/previous summer interns give students until November 30 to accept/decline the offer. It is permissible to offer incentives to students who accept a full-time position in advance of these dates.

Employers needing to rescind or defer employment should carefully review the guidelines and follow the NACE recommendations issued in their Position Statement on Rescinded and Deferred Employment Offers.